Web and mobile versions of Microsoft Word, Excel, and PowerPoint1 TB of cloud storage in OneDriveMicrosoft Teams, for comprehensive team communication toolsSpam protection (with adjustable anti-spam settings)24/7 customer supportThe highlight here is massive file storage capabilities for a considerably low price, though you have to pay more per user if you want to be billed monthly rather than make an annual commitment. You also have to upgrade to higher-tier plans (starting at $12.50 per user per month) to access the full Office 365 suite and desktop versions of each collaboration tool.
Still, this email hosting service is a helpful tool for larger teams scaling their operations. It also has more security features than G Suite, allowing you to set how frequently password changes are required and place team members in “security groups” with custom permissions.
3. Zoho Mail
If you only need the bare minimum from your small business email hosting service, you can save money by choosing Zoho Mail. It offers a simple interface and the basic features you need, including email, calendar, and contacts synced across all devices. Zoho Mail also provides excellent security measures, including two-factor authentication, S/MIME encryption, and attachment sandboxing to protect against malware. Prices start at $1 per user per month for 5GB storage and go up to $10 per user per month for 100GB storage. All plans come with a 15-day free demo, so you can try it before committing.
4. Gmail for Business
Gmail for Business is the email hosting service provided by Google as part of its G Suite package. It offers a wide range of features and integrates seamlessly with other Google products, making it a popular choice for businesses of all sizes. Gmail for Business provides a professional email address with your domain name, advanced spam filtering, 24/7 support, and 30GB of storage per user, which is shared with Google Drive. Pricing starts at $6 per user per month and increases depending on the plan and additional features you choose. G Suite also offers a watch demo so you can see the features in action before making a decision.
5. Office 365 Email Hosting
Office 365 Email Hosting provides a comprehensive email solution for businesses, with various plans to suit different needs. The plans include professional email address, calendar, contacts, and tasks, as well as security features such as anti-spam and anti-phishing protection. With Office 365 Email Hosting, you also get access to the full Microsoft Office suite, including Word, Excel, PowerPoint, and more. Prices start at $4.50 per user per month, and a watch demo is available so you can see how the service works before committing.
When you upgrade to paid plans, which cost $1 or $4 per user per month, you get email and folder sharing capabilities, offline access, extremely high attachment limits, and the ability to create tasks in your inbox. You’ll also get the perk of Zoho calendars, which can help your team share schedules and sync appointments.
This is a great hosting option for solopreneurs or any small businesses that don’t seek enhanced file storage or extra collaboration tools.
However, if you choose a complete Zoho Workspace plan—which tacks on just $3 or $6 per user per month—you can get 250 MB of storage space in Zoho WorkDrive as well as access to collaboration tools for documents, spreadsheets, presentations, and video calls. Though Zoho may require a bit of a learning curve since it’s not as widely used as the options above, it is fairly user-friendly.
You can pay annually for email-only plans or pay $1 extra per user per month for monthly billing on Workspace plans.
Zoho Mail is highly recommended for anyone who already uses Zoho CRM for their business.
4. Rackspace
Rackspace isn’t a name you hear every day, but it offers a great email server. It uniquely offers a 100% uptime guarantee, which means it will never fail you when you need your email platform the most..